5 tips to running effective remote Board Meetings. Many events and meetings have been cancelled or postponed to adhere to local social distancing requirements. As a board member, navigating these times is not an easy task, but it is not unmanageable.
It is important to do your research in order to find a great platform. There are several free options you can use online. Consider the dynamic of your group and try out different options to find the right fit for everyone. Whether your board chooses Skype, Google Hangouts, Zoom (This is what our teams are using), Microsoft Teams, Miro, or even just a telephonic conference call, association business can be discussed from the comfort and safety of your home!
Communication is key. Keeping everyone in the loop provides a sense of comfort and encourages them to engage more. You should continue sending meeting reminders and share meeting minutes via email and/or on the association portal. Invite them to learn the electronic meeting platforms with you and listen to their input. Many of your homeowners may use these platforms for their working from home shift. Some of our Community Managers are even having "practice" runs before the meeting to ensure you feel comfortable on game day.
Maintain a routine sense of normalcy. It may feel a little overwhelming having to switch gears so abruptly in how your board conduct meetings. Thus, it is important to instigate routine and carry over regular habits. Create and share an agenda, determine objectives, establish a meeting schedule and time limits, and try to discuss business as usual. The platform for the meeting has changed, but the meeting content doesn't have to.
Use this time to strengthen connections and build on skills. Make time before the meeting to have personal discussion. How is everyone doing? What helpful resources has everyone read recently? Connect with one another and nurture collaboration between members now more than ever.
Utilize your partners. Your Community Manager and legal counsel are always here to help, especially in times such as this. They can provide assistance and resources to alleviate the challenges that accompany the transition to meeting remotely.
